In Boston, we know that meetings aren’t just held to get people to book hotel rooms. Meetings and conventions create opportunities for business development and for collaboration that leads to innovation. So much of that activity takes place out on the exhibit hall floor.
At the Boston Convention & Exhibition Center (BCEC) and the John B. Hynes Veterans Memorial Convention Center (Hynes), we’ve seen some of the most elaborate booth setups in the industry and have welcomed exhibitors from all over the world. We know how much work goes into planning the design, layout and service ordering for exhibit booths and, in Boston, we want to make that work as seamless as possible.
For this blog post, our amazing Exhibitor Services Department took the time to give us their Top 5 Tips for exhibitors coming to the BCEC and the Hynes. We’re sure their advice will come in handy for your next Boston convention.
Tip #1: Keep a look out for emails from Signature Boston Exhibitor Services.
If you’re in charge of a booth on the exhibit hall floor, chances are you get A LOT of emails. We know we may be easy to overlook, but we start planning for your event months in advance which means we send you emails to let you know when online ordering has been set up for your event, to notify you when the discount deadline for services is about to end, and to remind you about those last minute loose ends such as ordering cleaning for your booth carpet. We promise to only email you when it’s important, so keep a look out for emails from ExhibitorServices@SignatureBoston.com and Sales@SignatureBoston.com.
Our Signature Boston Exhibitor Services Team. How could you miss an email from these smiling faces?
Tip #2: In Boston, you can move your booth materials in and out yourself through our hand-carry policy.
Moving your booth in and out of a convention center can be stressful and expensive, but at the BCEC and the Hynes, our goal is to make the process smooth with flexible labor rules that provide you with options for setup and break down. You can unload your own vehicle in our loading docks using hand-operated equipment such as two or four-wheel carts. You can pack and unpack your own displays and equipment, use hand-operated power tools and plug in your own electrical and internet devices after the connection has been made. You can even run your own flat electrical cords under the carpet if you bring the cords yourself! For more information, check out our official move-in and move-out rules.
Tip #3: Speaking of running cords, in Boston we do it a little bit differently…
If you do decide to hire labor to run internet or electrical cords under your carpet, you can send your booth diagrams to the general service contractor (GSC) for your event, or to a third-party setup company. A lot of convention centers require a booth diagram so that their building electricians or technical staff can run cords for exhibitors. In Boston, our staff simply makes the main connection for power or internet, and then exhibitors can hire labor from the GSC or a third-party crew to run the cords, or do it themselves. Our staff is in constant contact with the GSC as we prep for event move-in, so we work together to make sure everything is right where it should be before show time!
When it comes to booth setup, teamwork makes the dream work!
Tip #4: Forget something? Don’t worry! We have a FedEx Business Center onsite with everything you need.
Is there anything worse than realizing you forgot something for your booth five minutes before the doors open? Our FexEx offices are fully stocked with everything you could possibly need, from power strips to thumb drives and everything in between. The BCEC FedEx office even does sign printing onsite! And if you’re on the road or in your hotel room, you can place an online order and it will be ready for you to pick up when you arrive at the convention center. Now that’s easy!
Tip #5: Boston is a great city - make time for some fun while you’re here!
We know you’ll be working hard while you’re here, but the exhibitor services team suggests you also get out and treat yourself while you’re in Boston. If you’re at the BCEC, why not walk over to the Harpoon Brewery for a tour followed by a giant pretzel at the Beer Hall? For exhibitors at the Hynes, our team suggests Wednesday trivia night and the Guinness braised short rib poutine at McGreevy’s, just across the road from our Boylston Street entrance.
If you ever have any questions about exhibiting at our convention centers, you can reach our world-class exhibitor services team by email at firstname.lastname@example.org or by calling 617-954-2230.
We can’t wait to welcome you and your booth to Boston soon!